Governments and IT Projects. They are not always friends. A known use case of bad Government IT Project Management was in the Netherlands. This IT Project now serves as a warning for the entire European Continent.
So let’s go back to basics when it comes down to Government driven IT Projects.
Before starting any IT project, governments should ensure that they have a clear scope and objectives in place. This will help them to identify the requirements and resources needed to complete the project on time and within budget. Without going is to the heavy-duty Project scope definitions, we do want to provide the key ingredients. Identify the project objectives, requirements, deliverables, timeline, and budget. Define clear roles and responsibilities for the project team. Develop a project plan, including a timeline and a schedule of tasks and milestones. Make sure people are accountable to this. Identify resources needed, such as hardware and software, and any specialized skills required. Develop a project risk management plan. Get a consultant to do it to remain objective. Create a communication plan to ensure all stakeholders understand the project expectations. This is part of Change Management. To finish, develop a quality assurance plan to ensure project deliverables meet required standards.
Develop a realistic timeline. Governments should develop a realistic timeline for their IT projects and ensure that it is regularly reviewed and updated. This will help to ensure that the project is completed on time and within budget. Use tools like Monday.com, JIRA to make sure there is a culture of accountability.
Define a budget based on Vendor proposals. If multiple Vendors are involved, add time and resources for extra Project Management time and backsets.
Do the brave thing. Work with Startup minded firms. Working with startups is better because they offer a fresh perspective on problems and solutions, and they have the potential to create innovative, disruptive products and services. Startups often have a smaller, more agile workforce that can quickly develop and deliver solutions to market, allowing companies to move ahead of their competition. Last but not least, startups are often more willing to accept risk, which can help companies develop solutions that are outside the box. The most important benefit is that Startups are super agile, and have a unique ability to bring cultural change.
Proximity. Depending on the type of services that a business needs, it may be beneficial to work with a local vendor. Working with a local vendor can offer several advantages, such as more personalized service, faster response times, better understanding of the local market, and more convenient access to the vendor if needed. Additionally, local vendors may be able to offer more competitive pricing since they have lower overhead costs.
It is our mission to place actual adoption of ‘next-generation digital work’ before anything else. We know like no other, that Digital Transformation goes through people and their purpose. Organizations using Hoozin are able to reach their digital transformation goals while setting the productivity goals higher. Hoozin serves Fortune 500 firms and governments on all continents. Our unique ability to combine Consulting and scoping with our propriety Digital Platform allows us to solve the most complex Digital Transformation problems.